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Posts Tagged ‘scan your photos’

Some of my customers don’t know where to start. They open their closet doors and view the disorganization of the photos and videos and then close the door again. It seems overwhelming. But they want to experience again the memories that these photos hold – to see them displayed on their computers during the day, to share with family members, or to archive them for future generations.

Call Picture This! to help you get organized

Actually organizing and labeling the photos isn’t that difficult. Here is a step-by-step guide to get things in order so that Picture This! can scan in your photos or slides for you. We offer consulting services to help you with this task, but it is one easily done by you if you have the time.

  1. Get several cardboard file folder boxes, some hanging files and individual file folders. This works well if you have varying sizes of photos, or perhaps some mementos as well. If all of your photos are 4 x 6 inches, then archival photo boxes work well. You will need a permanent marker to write on the file folders or the index cards in the archival boxes. Some small Stickie notes might also come in handy.
  2. Find a working space that can be used for about 2 -3 weeks in your leisure time. A dining room table or large desk works well. Pull out all of the photos and photo albums. Don’t forget all the treasured photos that are in frames on the walls.
  3. You have to decide on one of two methods to organize your photos; either by year that the photo was taken, or by person or family that is in the photo itself.
    1. If most of your photos are in albums, they might be more easily organized by date and event (example: 1964 – Kate & Bill wedding).
    2. If your photos are loose or in envelopes as they were returned from the photo developer, then sorting them by person might be the easiest.
  4. Mark each folder or archival box for each person or year. An example list of folders for Kate & Bill Bolten’s family, which includes their 3 children Eddie, James, & Susan might be:
    • Young Kate with Temple Family (Kate’s maiden name)
    • Kate’s ancestors
    • Young Bill with Bolton Family
    • Bill’s ancestors
    • Kate & Bill together (dating and wedding)
    • Eddie’s childhood
    • James’s childhood
    • Susan’s childhood
    • Family group photos of young family
    • Holidays
    • Eddie & Karen (Eddie when grown and wife Karen with their children)
    • James & Jenny (James and wife Jenny)
    • James & Linda (James and second wife Linda with children)
    • Susan & Larry (Susan and husband Larry)
    • Miscellaneous
    • Large group family photos of extended families
    • Pets
    • Family Friends

    OR just label each by year that the photo was taken if you have that information.

  5. Place the files into the file folder box or open the archival boxes. Open the first envelope of photos and pull out the photos. As you take out each photo, place it in the appropriate file or envelope. If you are using archival boxes, then mark the index cards in the boxes with these categories and place the photos behind the appropriate index card separators. Take a few moments to reminisce, but try to be expedient about sorting the photos. After they are scanned, you will have much time to enjoy the images and memories. If there isn’t an existing folder or index card, label a new one and continue.
  6. If there are loose photos that you don’t want scanned, you can indicate this by keeping them in a separate box or by giving us direction about avoiding bad photos, all photos that don’t have people in them, or duplicate or similar photos.
  7. If photos are in an album, label each album with the year or event so they can be placed in folders on the DVD after they are scanned. There is no need to remove the photos from these albums – Picture This! can remove them and replace the photos for most photo albums. If there are some photos that you don’t want scanned, place a small Stickie note on these photos so that we know to skip them.
  8. Mark framed photos with a sticky note so that they can place in the appropriate folder on the DVD.
  9. Slides are usually in trays or boxes. Leave these slides in the box or tray and label each box or tray if they are not labeled. It is harder to sort out slides that you don’t want unless you have a slide viewer. Most of our customers give us direction about scanning in slides (see note 6 above).

Picture This! will return your photos to you in the boxes or folders as you sorted them. The color optimized scanned images are given to you on a DVD by folder of person or year for you to place on your computer, share with family, and archive for safe-keeping.

Picture This! will help you create the gift of a lifetime. Call us to scan your heirloom photos or to preserve your videos. 512-263-0546

* VHS or reels to DVD
* Scan your photos or slides
* Preserve your Memories.

Copyright 2010. All rights reserved.

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So You’re the Family Archivist

It isn’t easy being the family archivist and in charge of database of the family stories, documents, photos, and videos. It takes years to research, collect, and verify the family stories, photos, and videos. It also is a mammoth effort to organize this information with a timeline and familial relationships to  give to generations of family members. Where do you start and how do you get a handle on this task? Take a look at these tools that will help you as you take on the role of family historian.

Gathering The Information

Scan photo

Kimmy

Start by asking around the family for stories and photos. Interview your older relatives. Let them know that you are starting the project of gathering and archiving the family story. My Aunt Bert passed along letters that my Dad had written her in World War II when he was just 19. And the only color photograph of me as a child was given to me by my aunt after my parents died. If your relatives don’t remember what might be in that memory box in the closet, ask them to look. Or sit down with them as they go through the box and ask them detailed questions about those photos, making notes as you discuss or set up a video camera to record the details of the conversation.

Look online. The internet is a haven of great information. Cyndi’s List of Genealogy sites has a plethora of links that will help you in your search to find the missing information and also tools to help you organize it. Genealogy Bank is the largest database of historical newspapers from around the country. I found an article from 1897 about my grandfather as a teenager. I also found about 25 articles about my father growing up. It is not a free database, but they do have short-term subscriptions.

Article from Newspaper Archive

Some software packages enable accessing online databases, such as census information. Here is a review of the features of the Top Ten genealogy software packages for a PC and here is a spreadsheet with a listing and features for the Top Ten genealogy software packages for a Mac. Don’t forget about the Ancestry.com as well. It is probably the best known aid in online searches for information. They have discussion groups that allow access to family members only.

Get your kids involved. The Unwritten – Saving your photo Stories for the Future is a website that focuses on children. This website has excellent tips and teaching components for children.

If family members live around the country, set up Google Docs, which is a sharing site where all family members can access the same document. Use this document to write about your ancestors and family and encourage others to add to it. Emphasize that no one is right or wrong about the information – that each entry is just a piece of the puzzle. Everyone thinks differently and has a separate point of view because of his life experience. Pose questions and allow all to answer. Some software programs also allow private forums or discussions that will allow the same sharing among family members.

Organizing It All And Share It With Others

Tell your Story and archive your photos

Picture This! is a company in Austin, Texas that provides a professional service that helps you sort through your heritage photographs. Picture This! digitizes and restores your photos with extreme gentle care. After Picture This! completes the scanning, they return a DVD  with folders of organized heirloom photographs. Often family members add a .pdf document to the folder of photos to complement the photos with the family story.

Videos – reels and tapes – are also digitized by Picture This! for archival purposes and to share with family members. DVD slideshows DVD slideshows and Memory Books are also great options and gifts for family members.

Blogs are great way to pair the family story with photos. It might be cumbersome to write a book, but taking each family story, one at a time, and presenting it in a blog to share with family members is manageable for the writer and for the reader. Picture This! has a blog called Sharing Your Family’s Memories dedicated to telling the family story. Other examples and helpful tips for writing a blog is found at Writing Your Memories and Genealogy Wise. Triggers for writing about family stories is found in a booklet called “Memoring my Memories” by Emily Aulicino. WordPress and Blogger are both free online blogging software sites.

iPhoto is a Mac photo software package that enhances photo organization with facial recognition and editable metadata. This software organizes photos by album, by event, or by person.

Memory Miners goes one step further and uses genealogy software to integrate heirloom photos into the timelines and family tree. There are people views and map views and it creates a GEDCOM family tree complete with photos. Add audio and video recordings with text annotations to complete the family story.

Story Corps is an independent nonprofit project whose mission is to honor and celebrate one another’s lives through listening. They collect stories across the country. They have a list of questions to use when getting started with your interview, and they have a mobile bus that travels from city to city with equipment to make a recording of your family story.

LifeStories Alive makes personal history videos for families using their heritage. They create family heirloom in video – digitally mastered records of life stories with personal accounts, photos, and mementos of family history.

Tell me Your Story is another company that preserves your family history. Located in Austin, Texas, this company produces a book from oral interviews that are audio taped. Photos and documents complete the pertinent story. An embossed hardback book on archival paper is the finished product. Contact them directly to get more information.

Back It All Up

After doing all the research and organization, don’t forget the last step. Put this information on reliable media and have it stored in more than one place. Archival DVDs  last 100 years if stored properly. Make sure to back up any information that you have online. Make duplicate copies of photos and videos to a DVD or hard drive. Send this second copy to a place outside your house (sister’s house or safe deposit box) in case of fire. Don’t rely on photo sharing websites for  your backup. The images stored online are usually small and not large enough for archival purposes.

Generations from now, our children and grandchildren will not tiptoe into our closets and retrieve “the box” of photos and documents that tell our story. With a bit of concentrated effort and some guidance from these resources, our stories will be richer and more accessable for those who are seeking their family story.

Picture This! will help you create the gift of a lifetime.

Picture This! http://www.picturethisaustin.com

Copyright 2010. All rights reserved.

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My mother and her College friends Fall 1941

My mother and her College friends Fall 1941

I distinctly remember my mother telling me about her life her first year of college at Tennessee Martin Teacher’s College. She started college when she was 16 and was one of the youngest there. She was on the school women’s basketball team and basketball was big in Tennessee. It was played with half-court rules then.  She had many friends and dated many different fellows during this first year. After her hard life in Appalachia, she was at her pinnacle at Tennessee Martin. She was carefree and enjoyed getting to know the young men and women in her classes.

How different it was from her second year there. This was 1942 – the first year of World War II. They started the year all together. But at semester break, war was declared against Japan. Instead of returning to school, all of the men reported to basic training. Her class was one-half the size that it was the preceding year. All of the men were gone. That year the fun and laughter was measured.

Uncle Warren entering WWII

Uncle Warren entering WWII

My mother’s older 3 brothers enlisted right away into the Navy. Her oldest brother Warren was seriously dating a young woman named Dimple (her real name!). And he left for the Pacific Ocean without making a commitment to their relationship. He was at war for three years and returned home to Tennessee when the war was over to find that Dimple was married to a fellow that was excused from participating in the war. As the story goes, my uncle either didn’t write to Dimple during those years or perhaps he did and the letters were not delivered. He was devastated to find his love was married.

A few years later, he married a young lady that he knew from the area and they moved to Indiana. We visited them often as they lived just a few hours from our family. My mother and her brother were very close. After 25 years of marriage, my Uncle Warren’s wife died from breast cancer. He had no family in Indiana and returned to Tennessee often to visit his brother there.

After one visit to Tennessee, he returned to Indiana alone. Almost after the instant that he opened the door to his empty home, the phone was ringing. It was his old girlfriend Dimple. Her husband died 19 years previously and she had heard that Warren was in Tennessee recently. Would he consider going to lunch with her the next time he came to visit his brother?

Uncle Warren, Dimple, and my mohter

Uncle Warren, Dimple, and my mother

Uncle Warren drove immediately to our home to talk to my mother about it. She knew Dimple from their growing up years. He asked my mother if she thought it would be OK if he returned to Tennessee to see his previous girlfriend. My mother gave her blessing and was in fact delighted to her that Dimple was interested in seeing him again. He then drove to Tennessee to visit his brother again and to rekindle the relationship with Dimple that he started 35 years earlier.

Uncle Warren and Dimple married a few weeks later. I wish you could have seen the love that they had for each other. You could observe it with their every action. It was mutual adoration for the 16 years they were married. He would talk and she would tilt her chin up to listen to his words while locking the gaze from his eyes. They would talk to each other and sometimes appearing to be unaware that others were in the room. She was ill toward the end of their marriage and he would cater to her every need. His purpose was to serve her. He did it with joy. They were kind and gentle and sweet to each other in every encounter I saw them have. If ever two people were meant to be together, I believe it was my Uncle Warren and his love Dimple.

Uncle Warren died November of 2000. I traveled to Tennessee for the funeral with my sister and we visited with Dimple who was hospitalized the day of the funeral. She was truly suffering from a broken heart. They didn’t spend their entire lives together. But it wasn’t the number of the years together that mattered. It was the amount of love during the time they had together that counted. How beautiful that they ended up together after being separated by war.

Committed to telling the Family Story.

Picture This! will help you create the gift of a lifetime.

  • VHS or reels to DVD
  • Scan your photos or slides
  • Preserve your Memories.

http://www.picturethisaustin.com

Copyright 2009, All rights reserved.

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